Camp Fees and Policies

Camp Fees

These prices are the total fees for one and two-week sessions at Sandy Hill Camp. The fee depends on which program you choose. Keep in mind that the first $300 of these amounts for one-week sessions and the first $600 for two-week sessions is due with the initial application as a deposit. Deposits are credited toward the total camp fee.  The balance is due by May 1st, 2025.

All items are included in your camper’s tuition except for your camper’s store account and activity fees for waterski/wakeboarding and horseback lessons if selected. Any unused money will be credited toward next summer or returned to campers by check in the fall if requested - suggested $10-$30 per week

Friday Pickup Options

Normal camp pickup is at 4:00 PM on the Friday afternoon at the end of your camper’s session.

We also off a Friday Early Pickup at camp between noon and 12:30 PM. Campers cannot be picked up on Friday’s between 12:30 PM and 4:30 PM. If you need to schedule your child’s pickup time before noon on Friday or on an earlier day in the camp session, please contact our office to work out the logistics. Remember that photo ID is required for camper pickup.

We do offer a Friday Bus to Falls Church, Virginia for $140 per camper. Campers get a “bag dinner” and travel by coach bus chaperoned by Sandy Hill staff. Depending upon traffic, the bus typically arrives to Falls Church between 6:30 and 7:00 PM. The Friday Bus option costs $140 and space is limited especially at the end of two-week sessions.

Refund and Cancellation Policy

All cancellations must be in writing (letter, fax or email). Non-refundable deposits are non-transferable. All online payment convenience fees and surcharges are non-refundable.

For cancellations received by February 1, 2025
$100 per one-week session and $200 per two-week session is non-refundable. The remaining $200 per week of the $300 deposit as well as any other payments made will be refunded except for any online convenience fees or surcharges. 

For cancellations received by June 1, 2025
$150 per one-week session and $300 per two-week session is non-refundable. Any other payments made for the session will be refunded except for any online convenience fees or surcharges. For example, on May 21st, a camper cancels a one-week session that begins on July 1st. The camper's account is paid in full and has $25 in their store account. The refund amount would be $1625 -- the session cost of $1750 plus the unspent $25 in the store account minus the $150 non-refundable deposit for a one-week session.

There are no refunds for cancellations after June 1, 2025 except for medical reasons and only after receipt of written verification by a physician of significant injury or physical illness. Refunds shall not be given for family emergencies, death of a family member, or other non-medical reasons. Refunds shall only be given to campers leaving for medical reasons and only after receipt of written verification by a physician of significant injury or physical illness. Written verification must be received within 10 days of the end of the camper’s session. Refund amounts for medical reasons are prorated based on the amount of the camp session missed. The amount of the refund is calculated as a percentage of one half of the total session fee, so the maximum refund is $875 for a one-week session, $1975 for a two-week session, and $475.00 for a CIT session. For example, if a camper misses 4 out of 5 days of a one-week session for a bona fide medical reason, the refund amount would be 4/5 or 80% of $875 which equals $700. There are no refunds for cancellation of camp activities due to weather-related conditions. 

Conditions for Enrollment

Sandy Hill does not provide programs that are rehabilitative or therapeutic in nature, and does not have the resources to serve children with special needs, including children with emotional, social, or behavioral difficulties. Campers must be able to properly care for their own hygiene, live cooperatively with other campers and staff, and actively participate in camp activities. No refunds will be granted if a camper does not complete a camp session as a result of a pre-existing physical, emotional, or psychological condition. Sandy Hill reserves the right to refuse enrollment or cancel the reservation of a camper.

Please call the office before you register your camper to discuss whether or not the Sandy Hill Camp program is appropriate to meet the specific needs of your child. Your honest disclosure of information about your child's needs is important in determining if Sandy Hill Camp is a fit for your child.

Last updated October 27, 2024